Hotel check-in (Sunday, October 11)

• Hotel check-in time is 4:00 pm.
• You may leave your bags with the Bell Desk until your room is ready.
• Parking is valet only. Your valet parking will be validated.

Staff convention check-in

• Arrive at the Platinum GH Room on the 2nd floor of the Conference Center by 7:30 am.
• Go to the staff check-in booth and get your badge after the 7:30 am staff meeting.
• The event guide will be available to all staff via the Cvent app.
• Report at least 30 minutes before your first assignment each day.

Saturday staff

• Staff assisting with set-up: arrive at the JW Marriott at 11:00 am on Saturday, October 10, 2026.
• Saturday staff use their per diems for their own meals. Catered hotel meals will not be provided.

Staff meetings and meals

Located in the Platinum GH Room on the 2nd floor of the Conference Center.

An all-staff meeting is held during breakfast each day. If you have a conflicting assignment, you will be excused from the mandatory staff meeting. At each meeting we review the event guide:

• Day-by-day agenda
• Onsite responsibilities
• General session assignments
• Meal assignments

Dress code

• Business casual from 6:00 am until the close of the business session each day. Comfortable shoes recommended.
• UNAC/UHCP T-shirt and scrubs are acceptable attire.

• Monday 10/12: Blue Day (wear your affiliate or UNAC/UHCP T-shirt)
• Tuesday 10/13: Convention shirt
• Wednesday 10/14: PEOPLE sweatshirt

Activities

Solidarity Walk and Step Challenge

Monday and Tuesday walks.

Monday night reception: Studio 54

54 years of UNAC/UHCP. Costume party, dressing through the decades (1972-2026).

Award categories: Best Group Costume, Best Decades, Most Original, Best DIY, Funniest.

Tuesday night banquet: Sneaker Ball

Reception begins at 6:30 pm, banquet at 7:30 pm. Attire is cocktail (Sneaker Ball theme). A meal is provided for those who choose to attend. Guests are not invited this year due to capacity.

Sneaker award categories: Best Throwback – Vintage, Most Extra Extra Sneaker, Best Dad/Mom Shoe, Funky Fun Fresh – Freshest Pair, Precious Pair – Most High End, Fan Favorite.

Workshops

Staff employed by UNAC/UHCP during the convention shall not attend workshops as participants.

Per diem

Per diem is an allowance for lodging, meals, and incidental (tips) expenses. Submit requests via Emburse Enterprise. The daily rate for Los Angeles is $86.00/day.

• Do not request per diems in advance of your stay or for meals provided at the convention.
• Request a folio from the hotel at check-out. It is required when submitting a per diem request.

Hourly staff

Recording time

• Clock in and out to track hours worked in Paychex.
• Travel time: report time spent traveling to the JW Marriott beyond your normal commute to your home office. This requires a manual adjustment in Paychex. For example, if it takes 30 minutes to reach your base office (i.e., City of Industry, San Diego) but an hour to reach the hotel, report 30 minutes.
• Clock in once you start your assignment or attend the staff meeting, whichever comes first.
• Clock out once you have been released from your assignment and/or while at breakfast or lunch.
• If your assignment is longer than eight hours in a day, overtime is automatically approved.
• If your shift is more than 10 hours in a day, you are entitled to a second 30-minute meal break upon the 10th hour of work.
• Coordinate with your lead to ensure coverage when you take your breaks.
• Hourly staff will not be assigned to work Monday’s reception or Tuesday’s banquet. You may attend voluntarily, and a meal will be provided.

Mileage reimbursement

• You will be reimbursed for all mileage from your residence to the JW Marriott.
• To be reimbursed through Emburse Enterprise, hourly employees must accurately track mileage by either (1) a mileage tracking system, e.g., MapQuest or Google Maps, or (2) actual odometer readings.

Safety and security

We will have a Safety Station among the vendor tables. For emergencies, call 911.

Convention app (Cvent)

Information on the Cvent app is the most up to date and supersedes anything in this guide. You can find:

• Agenda
• Attendees list
• Convention chairs listing
• Delegate instructions
• First-time delegate information
• Know Before You Go (delegate version)
• Meals and entertainment
• Speakers list